Meeting and socializing outside the office has become a must, whether to consolidate your employer brand or to spread your corporate culture. So you've decided to take your employees on a professional getaway, but you don't know what the budget for a company seminar should be. Which costs are most important? What costs shouldn't be overlooked? We can help you estimate the costs of your next seminar or team building event.
Meeting and socializing outside the office has become a must, whether to consolidate the employer brand or spread corporate culture.
So you've decided to take your employees on a professional getaway, but you don't know what the budget for a company seminar should be. Which costs are the most important? What costs shouldn't be overlooked? We can help you estimate the costs of your next seminar or team building event.
Before filling in your Excel spreadsheet or your Notion space, we invite you to think about the meaning you want to give to this team holiday.
You can organize a seminar for a variety of reasons:
- training or coaching;
- celebrate the company's anniversary;
- strengthen team cohesion ;
- enrich youronboarding process ;
- launch a new product or service;
- share the company's vision and major annual challenges with employees;
- set objectives for the next three months (OKR method) and design a roadmap ;
etc.
Once you've defined the purpose of your event, it's easier to draw up a program.
It's worth noting that seminars in the countryside are all the rage. Urbanites in search of calm and reconnection with the earth, slow-workers adopting new collaboration habits, and people regaining proximity thanks to the instinctive pleasures of country life - these are just some of the many benefits of these business trips. Want to find out more about their benefits?
You should expect to pay between 150 and 200 euros per person per day for your corporate seminar. Of course, this is an average and will depend on the services you book.
Here is the list of items to be accounted for:
- The number of guests: Are you planning to invite all employees? Or a project team? The number of participants can double your expenses.
- Length of stay: Now that you've determined the objective of your residential seminar, you probably have an idea of how long it will take to achieve it. 3 days and 2 nights is the preferred length of stay for many organizations.
- Travel: Will you be staying in the Paris region to limit commuting times? Or would you rather discover the charms of a foreign land? Once you're there, do you have any other trips to make that require rental cars or public transport?
View the map of our country homes for rent
- Accommodation: We are convinced that the setting in which we are welcomed gives a color and a tone to the trip. If you immediately feel at ease and at home when you set down your suitcases, the quality of interactions and exchanges will be enhanced. In fact, you can ask participants about the choice of single or shared rooms. Not sure your colleague Christophe wants to be mocked for snoring at the breakfast table, even if shared rooms can reduce the bill. Don't forget to protect your guests' privacy so they don't feel embarrassed. You need them to give their best to make your event a success.
- Venues for activities: If it's a training seminar, you'll need to reserve a workroom with all the necessary equipment. With us, all our private homes are equipped with high-tech equipment so you can work on site without worrying about being slowed down by a bad connection. So there's no extra charge once you've made your choice.
- Meals: You can invite employees to cook together. To make things easier, The Oasis House delivers your groceries along with recipe cards. It's an original way to get to know your office neighbors better by challenging them behind the stove. If you prefer to go the extra mile, your meals can be prepared by local caterers. We can even arrange for a chef to come to your home and delight your taste buds with local flavours.
- Activities: These are the raison d'être of your break, as they create unique moments of connection and discovery. They can be free or supervised by partners: trainers, lecturers, sports teachers or artists.
An overview of the experiences available at The Oasis House: laughter yoga, sophrology, krav-maga, tennis, golf, mixology workshop, watercolor classes, pottery, candle making, non-violent communication, public speaking, hot-air ballooning, hiking and more.
- Equipment rental: Whether you're planning a sporting or artistic activity, it's a good idea to take stock of the equipment you'll need if you haven't already chosen a service provider to take care of it for you.
- Goodies: To make sure your employees don't forget this team-building event, give them a gift in the event's or company's colors. For example, for an onboarding seminar, you can prepare an integration kit with a T-shirt, a notebook and a pen bearing your logo.
- The unexpected: Keep a budget line for expenses you might not have suspected, or for costs you might not have counted.
Did you find this step tedious? As we all know, coordinating the work of different service providers is time-consuming. And finding the right service when we're not on site is often a headache.
Get in touch with our teams, who will help you clarify your request. Once we have received your request, we'll send you a quotation including different packages as soon as possible. Thanks to our experience in tailor-made corporate stays, we'll be able to advise you if your budget is limited.
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